top of page

Privacy Policy

1. Activa Personnel Privacy Principles

When you send your personal data to Activa Personnel SA, you give us permission to use this information for job search. Activa Personnel will treat this information confidentially and will only communicate it to third parties for the purpose of your request.

With this privacy policy, we want to provide the necessary information to users of our website, applicants and our employees about data protection at Activa Personnel SA. It goes without saying that we comply with the legal provisions of the Federal Data Protection Act (LPD), the General Data Protection Regulation (GDPR) and other applicable legal provisions.

The data protection explanation explains for what purposes and how we process personal data, who has access to this data and to whom it is passed on. 

Responsible institution within the meaning of the LPD is Activa Personnel SA, rue de La Croix d’Or 17, 1204 Geneva.

Our various tools are secured against the loss, destruction, theft, disclosure or modification of data by unauthorized persons. 

Activa Personnel points out that the transmission of data over the Internet (eg when communicating via e-mail) can sometimes present security gaps. Complete data protection against third-party access is not possible.

For any questions, you can contact us:

Activa Personnel SA

rue de La Croix d’Or 17
1204 Geneva

2. The data we collect

We save your contact information (names, address, e-mail and telephone number).

As a user of our site, we store information about your use (IP address, date and time, service requested, etc.) and we also store cookies. 

We save the information necessary and generally contained in a CV, when it is necessary for the completion of the application process. This information is as follows:

For candidates who register and submit their file

  • Your date of birth, nationality and settlement permit

  • Your professional qualifications appearing on your CV and which you have sent to us, useful for a possible position

  • If you provide them to us, your photo, extracts from the criminal record and from the debt collection register

For employees who carry out or have carried out a mission

  •  Your bank details, your AVS number and the information on your identity document

  • Contractual, salary, tax or other information, necessary for the processing of your contract and allowing us to fulfill our obligations as an employer (hours worked, holidays, declaration of illness, accident, etc.)

  • If you provide them to us, the contact details of the people to contact in the event of an emergency.

Data processing also applies to sensitive data within the meaning of Art. 3c of the Federal Data Protection Act (LPD) or to special categories of personal data within the meaning of Art. 9 GDPR. Constitute sensitive data, in particular political opinions, religious beliefs, physical or mental health or a photo showing ethnic origin. If you provide such information in your application documents, you expressly agree that we may store, process and transmit this information, in strict confidentiality for strictly professional purposes.


3. What we do with this information

We carry out all our processing on legal bases, corresponding to one of the following categories:

  • Your consent through a signed document (consent, registration form, assignment contract, framework contract)

  • Compliance with a legal, regulatory or contractual requirement (such as to guarantee the treatment of your wages or social security contributions)

  • Our legitimate interests, described in the following section

We use your personal data in order to:

  • Manage our contracts with you,

  • Salary and payment in advance or salary

  • Manage our customer-supplier relationships when we offer your file

  • Depending on for example send you promotional material, mailings, newsletters, or alerts in relation to open positions

  • Carry out direct marketing actions, such as promotions, offers, surveys, contests, newsletters, market research, satisfaction surveys or special events

  • Create and manage your accounts on our site and applications

  • Protect us against fraud and other illegal activities, by seeking to identify them, and to prevent them, as well as in the event of lawsuits or other claims

  • Operate, evaluate and improve our business (including analyzing, optimizing and developing our services; managing our communications; analyzing data; and performing internal functions such as accounting, etc. )

  • Respond to your various requests and/or complaints

  • Comply with applicable legal requirements, customary industry standards, our contractual obligations and our internal policies.

In addition to the activities mentioned above, if you are a candidate or a temporary worker and you have an account on our site or you have applied through our site, we also use your personal data, always confidentially, For :

  • Assess your suitability and qualifications as a candidate for a potential position

  • Provide you with employment and work opportunities

  • To provide you with HR services, including benefits programs, assignment, payroll, performance management and disciplinary measures

  • Provide you with additional services, such as training, career counseling and career transition services, with the help of our various companies

  • Perform statistical data analysis, such as analyzing our database of applicants and temporary workers; assessment of individual performance and capabilities, including rating of work-related skills; identifying skills shortages; matching people with potential job opportunities, and analyzing “pipeline data” (trends in hiring practices).

We may also use your information for other purposes, provided that we specifically inform you of this at the latest when registering this information. Your consent to such use will always be requested.


4. Our legitimate interests

The interests for Activa Personnel are personal information for legitimate business purposes, including:

  • Identifying and preventing fraud;

  • Improving the security of our network and our information systems;

  • The analysis, optimization, development or, in general, the modification of our services;

  • Better understanding of our visitors' interactions with our website;

  • Direct marketing purposes, as well as measuring the effectiveness of promotional and advertising campaigns

  • Sending postal communications that we believe may be of interest to you.


Whenever we process data for these purposes, we take great care to ensure that your rights are considered and respected. Your have a right of revocation at any time.

5. How long do we keep your data?

We keep your personal data in our systems for as long as necessary for our processing and to fulfill our legal obligations.

6. What we share

We do not disclose the personal data that we collect about you, except as described in this privacy notice or in specific clauses provided in the context of specific activities, with your consent.

In order to ensure the proper management of our services, we may share your personal data with our suppliers, who perform services on our behalf and only on the basis of our instructions. 

In addition, we may disclose personal data about you (1) if required to do so by law or legal process; (2) to law enforcement authorities or based on a lawful request for disclosure; and (3) when we believe disclosure is appropriate to prevent bodily harm, damage, or financial loss, or in connection with the investigation of suspected illegal or fraudulent activity.

7. Your rights

The “right to information” allows you to access your personal data stored by Activa Personnel at any time. You also have a "right to rectification" about this data. Thus, you have the right to correct or complete incorrect or incomplete personal data. Finally, you have a “right to be forgotten”, which allows you to ask us to delete your stored personal data or to restrict it, to an extent compatible with the performance of our legal or contractual obligations.

You can also revoke the given declaration of consent at any time. However, this revocation only applies for the future. Thus, such a declaration does not affect the legality of the processing carried out up to the day of the revocation.

The protection of your data is particularly important to us. If you have any questions regarding the exercise of your rights or this privacy statement, you can contact us via the following e-mail address :

8. Updates to our clause

This Privacy Notice may be updated at any time to reflect changes to our privacy practices or legal framework. In the event of a significant change, we will endeavor to notify you, in particular by means of a message on our website. In any case, we recommend that you check the version of this clause, the one published on our website being authentic.

bottom of page